Christmas Holiday Schedule Letter to Staff

A Christmas Holiday Schedule Letter to Staff is a formal or semi-formal communication sent by an organisation’s management to inform employees about the office schedule during the Christmas holiday season. The letter usually includes dates bracketed [the start and end of the holidays], reduced work or closure hours, completing essential tasks/projects, and holiday greetings.

The following are a couple of samples that can be used if required.

#1

Re. Christmas Holiday Schedule for Staff (for G-4 to G-11)

Dear staff,

I am delighted to announce the biggest holiday season of the year. You guessed it right: I am here to announce the Christmas holidays. The company has decided to close the office for ten days. The office will remain closed from December 22, 202X, to January 1, 202X. During these ten days, the office will call you for two celebrations: Christmas and New Year’s Eve.

To help you plan, please take note of our official Christmas and New Year holiday schedule:

Christmas Holiday Schedule:

Monday, December 22, 2025 – Office closes at 1:00 PM
Thursday, December 25, 2025 – Closed for Christmas Day
Friday, December 26, 2025 – Closed (Boxing Day or additional observance, if applicable)
Thursday, January 1, 2026 – Closed for New Year’s Day

We will resume regular business hours on Tuesday, January 2, 2026.

We are glad to bring you another piece of good news. The company board has agreed to increase the basic salary by 20%. The application to the board was submitted on [date], which was put aside for a very long time. In this time of merriment and relief, it is good to have your salaries increased. However, the increase shall be effective from January 1, 202X.

The company owes you a lot, as it is because of our dedicated and hardworking employees who contributed to the best case of this company. Many employees worked extra hours without being paid for the extra time.

The company has Christmas gifts for all the employees. Please collect your gifts from the Human Resources Outer Counter while leaving. The office shall reopen on January 4th, 20XX, at 9 AM. Please be on time. Stay safe, healthy, and happy. We wish you a lot of success this Christmas. Thank you.

Regards

[name]
[Company]
[authorised signature]

Christmas Holiday Schedule Letter to Staff

File: MS Word (.docx)
Size: 123 KB

Download

Sample #2

Re. Christmas Holidays Schedule for Office Staff

Dear all,

The letter has been sent from the Head of the Human Resource Department, the Employees, and the Internal Affairs Section. As you know, Christmas is just around the corner. We announced the Christmas holidays earlier than the traditional time to facilitate our employees’ planning and organisation. This letter is to officially announce and inform you about the schedule for the Christmas holidays.

The office shall observe Christmas and New Year’s Eve closure from December 24th, 202X, to January 2nd, 202X. The office shall reopen on January 3rd, 202X, at 10 AM. You are advised to appear in the office at the given time and stay regular from the first day after the holidays end.

We take this moment to dedicate one day to the Christmas celebration and celebrate the whole year of sheer hard work, togetherness, dedicated professionalism, and continually striving for excellence. We appreciate our entire team for whatever they did. Every employee made a lot of effort to bring the best for this company. We are grateful for your honesty and sincerity to the company and your work.

We appreciate you and want you to continue the same proactivity with more zeal and zest. Revitalise your energy, reset, and refresh yourself for the new year. Make new goals and take the ride to achieve them. We wish you the best of luck, health, and success. Thank you for being part of this company.

Best Regards

[name]
[designation]
[Company]
[signature with stamp]